With the evolution of modern technology, paperless offices are generating more supporters. Smartphones, iPads, tablets and other gadgets have simplified, sorted and streamlined everyday transactions that earlier used to involve a lot of time, and also involved a lot of paper. It is possible for business processes to go paperless too.
Traditional approach to anything is not easy to change. Human beings, as a rule, resist change. They do not like to step out of their comfort zone. However, it is no secret that paper reliant organizations are struggling to keep up with the competition who have adapted to the digital age.
With IBISM, the transition to paperless offices is not hard at all. Let's take a look at the benefits you get by going paperless.
No matter what your business is, there is some information that you always want to be secured. It can be something as simple as the password list for your email ids and computers, or something as important employee salary account details or client details. With paper, it is a difficult task to secure confidential information. However, once you go digital, the task becomes very simple. While paper files need to be stored in locks and cabinets, electronic documents can be easily encrypted. Access to electronic content can be monitored and a hierarchical access can also be implemented. Oh! and one last thing- Electronic files never go missing.
2. COST SAVING
Switching to a digital format can result in a tremendous cost-saving. Setting up filing cabinets adds to the cost of recruiting employees to manage those cabinets. Even printing memos costs you printer ink and paper. Although a digital system involves cost for scanning and filing technologies, but once digitized, the cost incurred towards data storage is quite low.
3. REMOTE PRODUCTIVITY
Digitally stored documents can be accessed by employees with access permissions, from anywhere. This means that even if an employee is absent, he can still be a part of the workflow, if needed. Also, you can hire freelancers, grant them limited access, and get work done without having to set up office space and equipment for them, thus saving money.
4. LESS PAPER=MORE GREEN
Going paperless is also environment friendly. While being cost effective, it also reduces the company's carbon footprint. Lesser use of paper means more trees saved. This will boost your company's image, soothe your conscience, and also be a positive reflection on your organization's Corporate Social Responsibility
5. BOOST EFFICIENCY
Do more in less by going digital. Files can be immediately accessed from multiple employee workstations. Communication is instant and secure. Deadlines are met, and confusion does not set in regarding team roles and responsibilities. This in turn saves customers' time, and leaves them happy with the quality of service, increasing customer retention. Also, efficient time utilization means employees are not overworked, thus increasing overall productivity.
These are just some of the benefits that you can get with any BPM software. With IBISM, you get a lot more. We offer you real time analytics. As a manager, it gives you a bird's eye view of task progress, employee performance without the need of lengthy spreadsheets and bulky reports. All these analytics are accessible from a single window, making it easier to review and assess tasks. This also increases organizational transparency, while reducing the need for unnecessary communications. Still need more reasons to go paperless? Contact us, and we will be happy to answer any query you have, 24x7.
Published on Apr 03, 2018